Inventory

Surplus holds regular auctions via Lonestar Auctions website. You can view the items that are up for auction at lso.cc For more information, please contact representatives at surplus@utdallas.edu.

No, we do not sell computers directly to individuals. We do sell computers through the auction website, however all hard drives are removed before we release the computers for sale.

Surplus holds regular auctions via Lonestar Auctions website. Furniture is generally sold in larger lots as individual sales would be cost-prohibitive. You can view the items that are up for auction at lso.cc For more information, please contact representatives at surplus@utdallas.edu.

Yes. The hard drives of all computers sent to Surplus are removed and shredded.

To request a pick-up from Surplus, please send an email message to surplus@utdallas.edu. In your message, include a brief description and the asset tag (if applicable) of each item that needs to be picked up. No forms are necessary.

Please send an email message to inventory@utdallas.edu requesting a replacement tag. We will drop one in the mail or have it available for you to pick up, whichever you prefer.

Please send an email message to inventory@utdallas.edu requesting an update, report, etc. We will fulfill your request as quickly as possible.

Please send an email message to inventory@utdallas.edu. Your message should include the item’s asset tag number and new location.

As this is a billable request, please submit a work request with the applicable cost center and approval signature

Facilities Management will not move scientific equipment and/or personal possessions, and is not responsible for any lost or damaged electrical or mechanical equipment.

Surplus (Property Administration) can pick up most types of smaller technology-related equipment such as desktop computers, laptop computers, docking stations, monitors, desktop printers, desktop scanners, servers, etc. Surplus does not pick up small items such as a computer mouse or broken assets (such as an old microwave) that cannot be re-purposed or sold via auction.

Facilities Management will not move scientific equipment and/or personal possessions, and is not responsible for any lost or damaged electrical or mechanical equipment.

To request a pick-up from Surplus, please send an email message to surplus@utdallas.edu and include a brief description and the asset tag number (if applicable) of each item that needs to be picked up. No forms are necessary. The Move and Events team can pick up larger equipment such as furniture (desks, chairs, file cabinets, bookcases), books, server racks, large copy/fax/print machines, large televisions and pallets of mixed items (e.g.: computers mixed with furniture).

To request a pick-up from Move and Events, please submit a work request.

• Send an email message to your department head requesting approval for this. Your message should include the Area ID for your department, the Area ID for the department receiving your assets, and a list of all the assets being transferred.
• If your department head approves your request, he/she must forward your email message to inventory@utdallas.edu, copy the Custodial Contact and the head of the department receiving your assets, and mention that it was approved.
• Property Administration will store the message in OnBase and send a confirmation message when the transfer is complete.

The Texas State Comptroller requires that equipment inventories be performed annually.

You will receive a confirmation via email when your department meets all the requirements for your yearly inventory. Please keep that email message for your records.

Yes. Since they can contain sensitive information, all computers and tablets are considered controlled assets and must be tagged.

• Recommended: The Scan and Validate team can do it for you, just give them access to all the locations they need to scan.
• Your department can perform the scanning and validation yourselves. Just follow the Scan and Validate instructions.

Hard drives from surplused computers are immediately removed and securely shredded.

Capital assets consist of material University assets with a value greater than $5000.

Controlled Assets are assets with a value greater than $500 and less than $5000.

• Send an email message to your department head requesting approval for this. Your message should include your name, your UTD ID, and the off-campus location where your asset will be used. If the asset will be kept permanently off-campus, your message should also include the name of the responsible University official.
• If your department head approves your request, he/she must forward your email message to inventory@utdallas.edu. You will receive a confirmation via email when that asset’s record has been updated.

If you are the Custodial Contact for your department, please send an email message to inventory@utdallas.edu requesting access. Your message should include your NetID.

Email inventory@utdallas.edu with the tag number and new location. You will receive a notification when the update is complete.